• Visibility – SCSM provides visibly to organization management to realize and control the total number of cold-zones (aka freezers / cold storage rooms / fridges / tanks) as well as the contents and the users of those cold-zones.
• Accurate Decisions – Management may analyze number of freezers are being utilized, so that decisions can be made as to when to add more freezers, and or when to consolidate freezers so that additional freezers are not required, and or to utilize off-site freezers for long term storage requirements.
• Fast Inventory – SCSM makes it easy for management to inventory, record, document cold-storages contents and their capacities using tablets and mobile handheld computers with barcode / RFID scanners, and cameras.
• Automated RFID Tracking – SCSM tracks all items, samples, inventory, assets via fixed RFID readers deployed in various choke points, so that assets are auto tracked and easily found by looking at the asset movement logs, and utilizing the RFID proximity finder.
• Retrieval Request & Storage Request Management – Organizations can provide additional services to personnel by providing RR/SR services. Where users can do RR requests, and RR personnel can retrieve and deliver the assets to the intended parties, and/or personnel can store samples once users have made a SR request.

Automated Alerts & Tracking – Management can be alerted of based on configurable parameters, such as RFID tracking and assets going into unwanted zones (e.g., exists), as well as alerts if storage durations are past the intended time of the users (eg. samples were supposed to be stored for 6 months and now it has entered 9 months)

• Storage Location Recommendations – users whom are looking to store samples etc., can quickly use any web capable device to quickly access SCSM to find the nearest cold storages, based on temperature requirements, size requirements, storage duration requirements, and other configurable parameters.
• Storage Locations – Users can quickly see the list of their assets (e.g., Samples) and their storage locations, as well as last seen / verified time stamps and RFID tracking movement data.
• Retrieval Request – users can quickly see their stored assets in SCSM and do Retrieval Requests so that their assets (e.g., samples) can be retrieved for them by the organization RR department.

Step 1 – R&R “register & record” all current cold-storage units and inventory

Users and/or designated personnel can be requested to start the R&R process, which entails labeling each cold-storage unit (e.g., freezer) with a unique identifier number barcode / RFID label, and then recording the contents of each cold-storage unit, as well as vacant / occupied shelves, sample owner name, project name pictures, etc.

• Overall view of the total number of cold-storage units, broken down by type, along with capacity data.
• View how many stored samples are past-due of their declared expected storage times.
• View the total number of pending retrieval requests made by staff, as well as how many are past-due and still waiting, and general stats how often the RR service is being utilized by staff.
• View the list of registered users, login stats, and users whom have requested an extension on storing samples longer in specific areas.
• View real-time unauthorized alerts generated today of assets in none-allowed areas and or exists.

The biggest additional added value of SCSM is that it is built-upon the Athena core platform capable of providing inventory management beyond just sample management. All the additional features of Athena are described below.

Athena is an all-in-one RFID software solution for printing, encoding, tracking, inventory, and automation, and uses hand-held / hands-free RFID readers. Designed on a scalable platform, Athena can run as a stand-alone as well integrate with any PM / EHR / ERP.

Athena is composed of two major software components: The web-based software Athena dashboard, and the Athena companion software designed to run on android RFID handheld RFID scanners. 

Most Common Benefits include:

• Super-Fast & Accurate Inventory with RFID technology!
  Wirelessly read up to 10,000 inventory items in 11 Minutes!

• Locate inventory quickly!
  By looking on the software map or using the hand-held RFID Geiger proximity finder.

• RFID Transfer-Slips!
  Quickly scan-in 100s of inventory items and transfer them to another location.

• Theft & Unauthorized Alerts!
  SMS, email, audio alert if someone walks out with unauthorized inventory.

• Hands-Free RFID Inventory & Movement Detection / Logging / Automation
  Once RFID is enabled, everything becomes easy. Doing inventory cycle counts becomes a breeze — personnel can quickly walk around and wirelessly read inventory from a distance with their handheld RFID scanners at speeds of up to 900 items per second. Once inventory scanning is done, a simple click uploads the inventory to the Athena cloud dashboard, where the inventory can be compared to the PM / EHR / ERP inventory; another simple click pushes the corrected inventory back into the PM / EHR / ERP.  Finding specific inventory becomes super easy by using the mobile RFID Geiger proximity finder, or the software’s mapping visuals. Transfers between locations become fast and easy using the transfer-slip modules. Fixed RFID readers auto-detect inventory movement in between zones, as well as monitor the exits of unauthorized inventory leaving, which can trigger real-time alerts.

Once organizations switch to RFID, doing inventory becomes easy. Organizations no longer have to shut down and get a crew of 10 people to do inventory; instead, do inventory as often as desired. Click the Start button, and scan in your inventory wirelessly with your mobile handheld RFID scanner for 30 minutes to a few hours. Then, push a button to upload to your Athena RFID inventory dashboard, compare, inspect, and address any discrepancies, and with a push of a button push your inventory into your PM / EHR / ERP to correct its quantities.

With RFID technology is becomes super easy and fast to find any inventory item.  Organizations can find an item wirelessly using the handheld RFID scanner Geiger / proximity finder or look on the cloud dashboard map.

Creating transfer-slips between locations is now made super easy and fast with RFID technology.   Simply scan inventory wirelessly with your mobile handheld RFID scanner, select the destination location and submit. Athena RFID software automatically creates the transfer-slip for staff and allows them to print a transfer packing-list. In the destination location, the receiver uses a mobile handheld RFID scanner to pull up the transfer slip, and within seconds receives and validates the received goods, quickly highlights any missing items, and emails management if anything is missing.

The Senitron RFID solution is 100% compatible with Fixed RFID readers; organizations can install Fixed RFID readers at entrance / exit points to monitor incoming and outgoing inventory, and receive SMS / Email / Audio alerts if inventory leaves the premises that should not have. (If an item is sold, for example, it would be whitelisted to not set off an alert.)

Fixed RFID readers can be deployed in various areas, and especially choke points, to automatically detect, track, and log inventory locations. For example, in a retail or warehouse use case, the system would automatically know if the items were in zone A or zone B.   Additionally Fixed RFID readers can be installed in various areas, to repeatedly read inventory real-time all the time, and log asset movement. (e.g., log “movement zone a > zone b 2/1/2021 5:25pm”)

Once organizations receive your RFID hardware, and labels, we schedule a remote session with your staff, to give organizations access to the software, configure & test & validate your RFID printing, and give the green light to start printing RFID labels for your existing inventory, as well as new inventory. Of course, our solution supports multiple methods of printing RFID labels, such as printing labels directly from your PM / EHR / ERP, or the Athena dashboard, bulk printing, or the mobile hand-held scan-to-print module.

Athena can enable printing from your PM / EHR / ERP Directly
  •  Athena RFID Inventory Web Dashboard
  •  Bulk Print (Athena Dashboard)
  •  Scan & Print Using Mobile Hand-held

(Preferred Printing Method by Most Users)

RFID label the existing inventory quickly by barcode scanning in the barcode on any inventory item. Instantly an RFID equivalent of the label prints out, and your staff apply it over the existing non-RFID label.

Athena also supports shelf-tag inventory methods, for instances where it does not make sense to RFID label individual items, in which case, users can scan in the shelf barcode to confirm on shelf quantity or adjust the shelf tag quantity.

Works in conjunction with the Athena Web Dashboard

Note:  the screenshot(s) below are examples. The software is unique configured for each client to show the desired fields, and to hide the irrelevant fields and data.

Inventory

See and access your inventory in real-time. Know what your staff have, the quantity on-hand for a specific asset, and where it is located

Mapping Interface

Personnel can quickly find and locate items in a location by accessing the user-friendly” Digital Floor Plan” search module. Items are located, and circles are overlaid to reflect the location of the items.

Item Details

See the details of a specific assets and breadcrumbs of the history movements, status, first seen, last seen and more.

Multi- User / Multi-Location System

Fixed RFID Infrastructure Management

Quickly add 100s of fixed RFID readers on the cloud dashboard. Set their IP addresses, assign antennas to zones, and click Start to activate them. Health monitors will notify in case of concerns.

RFID Mapping technology – Floorplan Editor

Athena is one of the only solutions in the world with the easiest mapping technology, where users can quickly see where inventory is located with a floorplan space. Most amazingly it works with both fixed RFID readers and handheld RFID readers.

Admins can upload your floorplan images into the editor, drag the RFID sensors (or Marker RFID labels) to the desired location over the plan, and click Save. The next time when an asset is there (or last seen) it will highlight it in yellow.

User Management & Catalog Management

• Define user roles
• Give users access to any page organization desire or view access only.