Find Any File in Seconds with RFID
Wirelessly track case files, client folders, records boxes and evidence with RFID. Put RFID labels on your files and a handheld reader audits whole shelves and file rooms at a time — no barcode scanning one by one. Audits, check-outs, offsite transfers and finding files all get dramatically faster.
Part of Senitron’s RFID asset tracking software.
How Records & File Rooms Use Senitron RFID
Audit a file room in minutes
Read whole shelves of files and boxes at once and get a list of what is present, what is checked out and what is missing.
Find the misfiled folder
The handheld finder beeps faster as you get closer to a specific file, even when it was put back on the wrong shelf.
Check-out and return trail
See where a file was last seen and who moved it, instead of relying on sign-out sheets.
Boxes going to off-site storage
Scan boxes leaving for archive or storage with a transfer, and confirm them when they come back.
Label Your Files. Audit Like a Wizard.
Put RFID labels on folders and boxes, then wave the handheld reader past your shelves — it counts everything wirelessly in minutes, no scanning files one by one.
- Hundreds of tags read per second, wirelessly
- No line of sight — read folders and boxes on the shelf without pulling them
- The same labels speed up check-out, check-in, offsite moves and finding files
- Print and encode tags on site, or import your existing asset list
Super-Fast File Room Audits
No more weekend file audits. Press Start and walk the file room, the shelves and the archive with a handheld RFID reader — it reads whole shelves of folders and boxes at once, without pulling a single file. Upload to the Senitron dashboard, review any discrepancies, and with one click export the results to your asset system.
1 · Captured on the RFID handheld2 · Live in the web dashboardFind Any File or Box Fast
“Where is the Johnson file?” gets answered on the spot. Find any tagged item with the handheld’s Geiger finder — it beeps faster as you get closer — or look it up on the dashboard map.
RFID Transfers Between Offices
Track files moving between offices, departments and offsite storage wirelessly. Scan the files or boxes going out, choose the destination office or storage site and submit — Senitron records the move and prints a transmittal. At the receiving end, one scan confirms everything arrived and highlights anything missing.
Audit Wirelessly. See What’s Missing Right Away.
Audit every shelf and file room in minutes, then compare the result with your records system and see exactly what is missing or misfiled.
- Missing-file reports after every audit
- Audit by office, room, shelf or matter
- Optional doorway readers record files leaving a room
- Every office and archive visible from one dashboard
File Check-Out, Missing-File Searches and Records Boxes
An RFID file tracking system is only useful if every hand-off is recorded. Senitron RFID check-out and check-in records each file against the person who took it, so a missing-file search starts with a name and a last-seen location instead of a hunt through every office.
- File check-out by person: pick the attorney or staff member, or scan their RFID badge, then scan the folders; each file is recorded with the date and time.
- Returns matched: check-in shows which files are still out and with whom.
- Multi-volume files: set how many parts belong to a file so check-in confirms every volume and redweld came back.
- Missing-file search: look the file up, see where it was last seen and walk to it with the handheld’s Geiger finder.
- Records boxes: count archive and records boxes shelf by shelf, and search the full history by person, file or date.
RFID File Tracking: Common Questions
How fast can we find a missing file with RFID?
Seconds to minutes. Look the file up on the handheld and the Geiger finder beeps faster as you get closer, even when the folder is misfiled on the wrong shelf or sitting on a desk.
How long does a file room audit take?
Minutes. A handheld RFID reader reads hundreds of folders per second without line of sight, so whole shelves and archive boxes are audited without pulling a file.
Can RFID track who has a file?
Yes. Check-out and check-in are recorded with one scan, and optional doorway readers record files leaving a room automatically, so you always know where a file is.
Who uses RFID file tracking?
Law firms, records centers, hospitals, government offices, insurers and any office that manages thousands of physical files or boxes.
Can staff check out files with an RFID badge?
Yes. Scan the staff member’s RFID badge or pick their name on the handheld, then scan the folders. Every file is recorded against that person with the date and time.
Can a file with several volumes be tracked as one?
Yes. You can set how many parts belong to a file, so check-in confirms that every volume came back before the file is marked as returned.
Can we see the full history of a file?
Yes. Every check-out, check-in and transfer is kept, searchable by person, file or date, so you can see who had a file and when.
What does it cost, and is there a guarantee?
Software with seven-days-a-week support runs $200 to $500+ per location per month depending on your setup, month to month with no contract. One-time hardware: handheld scanners $1,550 to $3,500, printers $2,000 to $3,500, loss-prevention systems from $2,500, and labels $75 to $110 per roll of 1,000. Multi-location discounts, a price-match guarantee (we match or beat any comparable quote, apples to apples) and a 30-day money-back guarantee.
How quickly can we get started?
Setup and training take about 2-4 hours, done remotely by our US-based team, and hardware usually arrives within days, so most sites are tracking with RFID within a week. Training sessions are recorded and support is unlimited.
Experience RFID Risk-Free: 30-Day Money-Back Guarantee
An RFID specialist will set you up at your office and walk you through file audits in minutes, finding files and check-out tracking.
- Live demo of Senitron RFID inventory software
- How fast a full audit can be at your office
- Hardware and tags sized for your file rooms
- A no-obligation quote
- No contract — month-to-month, cancel anytime
- 30-day money-back guarantee — zero risk
- 7-day USA support — direct line to the senior team
Prefer to talk now? Call (213) 455-4977
Request a Demo or Quote
An RFID specialist will contact you within 1 business day.